November 26, 2020

Shared Print: California Digital Library Launches JACS — Journal Archiving Campaigns to the RLFs

From CDLINFO:

The UC Shared Print Strategy and Operations Teams are pleased to announce a new service: Journal Archiving Campaigns to the RLFs (JACS)

Journal archiving campaigns provide a coordinated approach to selecting, depositing, consolidating and preserving print journal backfiles at the Regional Library Facilities (RLFs). The service consists of annual, coordinated deposits of all campus holdings for a defined list of journals to the RLFs. For each title on the selected list, a single, shared print archive is disclosed in OCLC and stored for long term preservation and access. The JACS also include a deduplication component; RLF staff will take care of removing duplicates and processing discards.

The JACS are designed to advance UC’s goals to preserve the scholarly record, accelerate the development of shared print archives of journal backfiles, integrate UC’s shared print collections with broader regional and national shared collections, and create substantial opportunities to reallocate library space.

Benefits of this service include preservation of archived journals in environmentally controlled conditions, consolidated holdings at one location, systemwide discovery and equitable access to all UC users from the RLFs, informed selection through systemwide collections analysis and bibliographer-led selection, and a simpler approach for campuses that volunteer to make deposits. Shipping to the RLFs is also made easier through a dedicated courier; JACS shipments are paid for by CDL.

Campuses participate in the service voluntarily. Several campuses have already participated in this type of activity through the JSTOR project. So, the JACS build off of an already successful existing model and simply extend it to both RLFs, all campuses (that wish to join), and for a broader title list.

The first annual journal archiving campaign will run July 2015 to June 2016 and will consist of approximately 500 titles (250 titles for each RLF). It will include WEST, JSTOR and additional titles selected by UC’s bibliographers on the Shared Print Strategy Team and in consultation with UC bibliographer groups. Bibliographers will be supported by the PAPR collections analysis system for journals, which provides a systemwide view of UC’s print journal holdings and overlap. In the second year, a process for title nominations will be put in place so that bibliographers can also recommend titles for archiving.

From the JACS Web Page:

In 2015, the University of California Libraries adopted a new, coordinated approach to consolidating and preserving print journal backfiles.

Under the Journal Archiving Campaigns (JACs) program, UC Libraries deposit print journal backfiles in a coordinated fashion each year to the Regional Library Facilities. A defined title list is prepared and publicized each year, including titles from multiple shared print programs (e.g. JSTOR, IEEE, WEST) and title nominations from bibliographers.

Campuses can contribute all holdings for the specified titles, without reviewing for existing RLF holdings. RLF staff receive holdings from multiple campuses, remove duplicates, accession a single complete copy for long term retention, and disclose UC’s retention commitment in union catalogs, including OCLC. For each title, a single shared print archive is disclosed and stored for long term retention and access.STOR and additional titles selected by UC’s bibliographers on the Shared Print Strategy Team and in consultation with UC bibliographer groups. Bibliographers will be supported by the PAPR collections analysis system for journals, which provides a systemwide view of UC’s print journal holdings and overlap. In the second year, a process for title nominations will be put in place so that bibliographers can also recommend titles for archiving.

About Gary Price

Gary Price (gprice@mediasourceinc.com) is a librarian, writer, consultant, and frequent conference speaker based in the Washington D.C. metro area. Before launching INFOdocket, Price and Shirl Kennedy were the founders and senior editors at ResourceShelf and DocuTicker for 10 years. From 2006-2009 he was Director of Online Information Services at Ask.com, and is currently a contributing editor at Search Engine Land.

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