January 28, 2022

University of Florida and the University of Miami Libraries Collaborate to Establish a Shared Collection

From a U. of Florida Libraries Announcement:

The University of Florida and the University of Miami have signed a Memorandum of Understanding to create the Collaborative Academic Library Collection, a shared collection that will be housed in Gainesville for long-term preservation and retention of low use or duplicate library materials.

This new partnership between Florida’s largest public and private academic research libraries will benefit students, faculty and researchers at both universities. The catalogs and finding aids for both universities will include the records for the shared collection.

With the majority of journal resources now being electronic, libraries have an opportunity to reallocate valuable shelving space into more user-focused areas. Academic research libraries across the U.S. are moving less-used materials to off-site facilities in order to accommodate new services that promote scholarly communication and to create spaces that support both group and individual study.


The shared collection will be housed in a professionally managed, climate-controlled environment to ensure that materials in the collection are preserved. Both libraries will collaborate to make decisions about the storage, retention and preservation of print materials. Requested materials will be processed with quick turn-around times. By agreement, the facility will accept only one set of each bound journal and only one copy of each edition of a monograph. Each item will be cataloged, bar coded and stored according to size in trays to optimize space. Retrieval will be based on a location using the bar codes on the volumes, trays and shelves. The building will house 800,000 to one million volumes in approximately 35,000 square feet of appropriately conditioned space suitable for preserving and storing for retrieval.

The Board of Governors has approved, but not yet funded, a high-density storage facility that, once built, will integrate this collection with other low-use print materials from libraries in the State University System. The new facility will include 1.2 million cubic feet of space and hold 5.2 million volumes plus a processing area. Eventually, there will be four modules that will hold 20.8 million volumes.

About Gary Price

Gary Price (gprice@mediasourceinc.com) is a librarian, writer, consultant, and frequent conference speaker based in the Washington D.C. metro area. Before launching INFOdocket, Price and Shirl Kennedy were the founders and senior editors at ResourceShelf and DocuTicker for 10 years. From 2006-2009 he was Director of Online Information Services at Ask.com, and is currently a contributing editor at Search Engine Land.